Please send your resume and cover letter to jobs@weareoneamerica.org with the subject line “position”. Your cover letter should describe your passion for building power in immigrant communities. Due to the pace of OneAmerica’s campaign development, candidates are encouraged to apply as soon as possible for priority consideration.
WNA PROGAM ADMINISTRATOR
Employment type: Full Time
Salary Range: $50,000-$52,743
The WNA Program Administrator will report to the WNA Senior Manager and will be responsible for our finance tracking, grant reporting and administrative side of our program.
The ideal candidate will bring a strong anti-racist and power analysis to this work, using their skills as a confident, relational leader to build authentic relationships while managing multiple priorities with impeccable follow-through. This position is based in our Seattle, WA office.
RESPONSIBILITIES
Program statistics and tracking: Maintain accurate track of our progress toward various deliverables – 20%
• Create first draft of all quarterly and final reports according to established schedule, allowing enough time before deadline for review and adjustment.
• Enter internally collected data into Excel and Salesforce.
• Own the accuracy of these numbers – proactively address errors as they come up.
• Follow up with grantee agencies when numbers don’t make sense or a report is late
• Conduct quarterly review of grantee progress towards goals.
• Create, review, and submit reports to state, FFF, NAC and final annual report to state.
• Communicate programmatic expectations to funded WNA partners, so that all understand requirements, reporting templates and process.
• Support annual contract renewal process of grantees.
Finance: All expenses are logged promptly and billed to the right accounts – 20%
• Approve grantee agency invoices and receipts.
• Ensure all other receipts & invoices are reviewed & submitted for payment.
• Serve as main point of contact with State of WA Department of Commerce, and work with finance team to prepare the monthly WNA billings.
• Keep track of funded partner budgets.
• Work along WNA Senior Manager to manage all fiscal aspects of funded WNA partners (RFP process, contract negotiations, and issuing final contracts).
Event Planning and Execution: Make behind-the-scenes logistical magic to ensure our statewide citizenship in-person and remote clinics run smoothly for applicants, volunteers, and staff – 20%
• Work productively with partner and ally organizations and others to execute collaborative clinics
• Book venues for citizenship events across the state..
• Schedule appointments with naturalization applicants for upcoming clinics while managing CitizenshipWorks account
• Enter participant data after events into Excel and Salesforce, and proactively address errors as they come up.
• Complete Salesforce uploads.
Program Materials: Manage technology bank and prepare for staff or partner agencies, and naturalization workshop materials are kept in stock and organized in advance of events. – 15%
● Coordinate check-in and check-out technology bank and laptops, ensuring all technology is working and troubleshooting as needed.
●Print & order any necessary materials in advance of naturalization clinics, working closely with staff to ensure everything arrives on time.
●Update other materials as needed, like the immigration attorney referral list
● Ensure we have up-to-date multilingual promotional materials ready to go by established deadlines, using programs like InDesign.
Follow Up with Citizenship Applicants: People who have attended our application assistance events receive adequate support throughout the 12-18-month application process – 20%
● Create yearly client follow-up calendar with staff assignments, export Salesforce follow-up and create excel sheets in SharePoint for staff to complete assignments, import completed follow-up Excel sheets to Salesforce.
● Call past applicants to follow up on their naturalization applications and provide additional resources and referrals if necessary.
● Help new citizens register to vote.
OneAmerica staff responsibilities – 5%
● Attend internal meetings including staff meetings and staff retreats.
● Support voter outreach events, OneAmerica’s gala, and fundraising phonebanks.
● Support advocacy campaigns and organization wide meetings.
QUALIFICATIONS & ATTRIBUTES
OneAmerica is seeking candidates who is passionate about our mission and is highly pro-active. While no one candidate will embody all the qualifications below, our ideal candidate would bring:
• Fluency in a second language, Arabic preferred.
• Meticulous attention to detail, accuracy, and deadlines.
• The ability to connect the “what” with the “why”: Understanding that the program’s success is grounded. in a solid foundation of organizational systems and impeccable follow-through.
• Willingness to take initiative and generate creative solutions to challenges.
• Ability to work successfully both independently and collaboratively.
• Proficiency in Microsoft Office suite, especially Excel and Word.
• Passion for social justice and building power in immigrant communities.
WNA Program Associate
Employment type: Full Time
Salary Range: $50,000-$52,743
The WNA Program Associate will report to the WNA Senior Manager and will be responsible for our Citizenship Day event preparation and execution, building the WNA Ambassador program, and our social media management.
The ideal candidate will bring a strong anti-racist and power analysis to this work, using their skills as a confident, relational leader to build authentic relationships while managing multiple priorities with impeccable follow-through. This position is based in our Seattle, WA office.
RESPONSIBILITIES
WNA Ambassador Program and Civic Engagement – 20%
● Work along WNA Program Associate to build WNA ambassador program including curriculum, recruitment, and monthly meetings.
● Recruit WNA applicants to become part of our WNA ambassador cohort.
● Complete monthly goal of 1 on 1’s per month with WNA applicants who will be proposed to join OneAmerica’s power building campaigns, including ambassador program.
● Work along Civic Engagement team to reach out WNA new citizens to register to vote and vote in primary and general elections.
Event Planning and Execution: Make behind-the-scenes logistical magic to ensure our statewide citizenship in-person and remote clinics run smoothly for applicants, volunteers, and staff – 30%
● Schedule appointments with naturalization applicants for upcoming clinics while managing CitizenshipWorks account
● Manage applicants for remote clinics including pre-screening for eligibility, document gathering and tech support.
● Work productively with partner and ally organizations to execute collaborative clinics.
● Update and prep supplies for naturalization clinics while overseeing inventories and staff assignments.
● Enter participant data after events into Excel and Salesforce, and proactively address errors as they come up.
● Act as citizenship captain/project manager for citizenship events.
Website Management, Social Media, and Media Buys– 25%
• Finalize new website launch by completing, editing, and reviewing new and current content.
● Ensure website only contains relevant and up-to-date information, troubleshooting with our webmaster proactively if issues come up.
● Run our social media and develop content for Facebook and Instagram.
● Create Facebook ads for all our citizenship workshops.
● Work with communication staff to complete ethnic media buys for Citizenship Days.
Communication– 10%
• Return calls and texts on our statewide citizenship hotline, providing accurate citizenship information and referrals.
• Update multilingual promotional materials by established deadlines, using programs like InDesign
Follow Up with Citizenship Applicants– 10%
• Call past applicants to follow up on their naturalization applications and provide additional resources and referrals if necessary.
• Help new citizens register to vote and stay involved with WNA Ambassador program.
• Engage participants in local advocacy campaigns that directly impact them.
OneAmerica staff responsibilities – 5%
• Support voter outreach events, Lobby Day, OneAmerica’s gala, and fundraising phonebanks.
• Support advocacy campaigns and organizational meetings.
QUALIFICATIONS & ATTRIBUTES
OneAmerica is seeking candidates who is passionate about our mission and is willing to be step up in our organizing endeavors. While no one candidate will embody all the qualifications below, our ideal candidate would bring:
• Fluency in a second language, Arabic preferred.
• Meticulous attention to detail, accuracy, and deadlines.
• The ability to connect the “what” with the “why”: Understanding that the program’s success is grounded in a solid foundation of organizational systems and impeccable follow-through.
• Willingness to take initiative and generate creative solutions to challenges.
• Ability to work successfully both independently and collaboratively.
• Proficiency in Microsoft Office suite, especially Excel and Word.
• Passion for social justice and building power in immigrant communities.
• Experience with immigrant communities preferred.
• Must have access to a car and be willing to travel to accommodate community-based scheduling needs (i.e., meetings held in the evenings and on weekends at off-site locations around the state).